The protection of personal data is a major concern for ACXIAS (the "Company" or "Acxias").
This privacy policy (the "Privacy Policy") is an integral part of the terms and conditions of use of the www.acxias.com site (the "Website"). It aims to provide you with all relevant information relating to the processing of personal data (hereinafter "Personal Data") about you and describes the methods of collecting, recording and processing personal data obtained during the consultation or registration on the website, as part of our recruitment process or our commercial and marketing actions.
ACXIAS is committed to having your personal data obtained and treated fairly and lawfully and transparently, collected for specific and lawful purposes, used in accordance with these purposes and are adequate, relevant and not excessive in relation to these purposes in accordance with the principle of minimization.
Personal data can be collected directly when, for example, you are active on the website or when you respond to a job offer on a website that distributes it (including by filling out a form) or indirectly when, for example, the information is automatically issued by your computer (especially through cookies).
When we collect Personal Data from you, we report the required fields with an asterisk. Some of the Personal Data is essential for providing the service you want, evaluating your application for a position within the group or using certain tools as part of the recruitment process.
2.1 Nature of personal data collected
In the context of communication, marketing and commercial actions (including registration for an event/newsletter/webinar or others, downloading documentation, etc.) or requests for contact or information, the different categories of Personal Data collected are:
Personal identification data (including name, first name);
Contact data (including postal or electronic address, telephone number);
Professional data (including company name, functions).
As part of the recruitment process, the different categories of Personal Data collected are:
Personal identification data of candidates (including first name, name, photography, marital status, date of birth, postal address, telephone number, email address);
Professional data in the documents/videos provided (including work experience, training, languages and other activities).
As part of browsing the website, we can collect navigational information, on your device and on the pages you have visited.
Personal Data is processed for the following purposes, being specified that any other purpose can be specified at the time of collection.
With regard to commercial, marketing and communication actions, the processing of the Personal Data collected is done on the basis of consent. The aims are:
The organisation, management and monitoring of all marketing and communication actions of the Company or the Acxias Group,
The dissemination of information about the Acxias Group, its products and services and prospecting,
Managing the Customer Relationship Management (CRM) database,
Tracking requests and contacts,
Participation in satisfaction studies, survey, survey or questionnaire or equivalent,
Statistics.
With regard to the recruitment process, the processing of the Personal Data collected is carried out on the basis of legitimate interest as well as the need to take the measures prior to the conclusion of an employment contract. The aims are:
Assessing a candidate's ability to hold a position from a recruitment perspective,
Organising the recruitment process and interviews and recruitment campaigns,
Planning HR development actions,
Reimbursement of recruitment-related expenses,
The implementation of the employment contract.
In terms of improving the user experience when browsing online, the processing of the Personal Data collected is done on the basis of legitimate interest. The aims are:
Keep up to date and improve our website and its services to better meet needs, such as adapting to your profile, your language, your personal setting, etc.
Ensuring the security of the Website,
Establish statistics on the use of our website,
Conduct satisfaction studies or survey.
Your Personal Data may be processed by people who need to have access to this Personal Data as part of their duties within the Company (including marketing, commercial, administrative, functional support or human resources, etc.).
Your Personal Data can also be processed by external providers trusted in our name. In this case, Acxias ensures that they have an appropriate level of personal data protection. They may be hosting providers or service providers who help us manage or maintain the Website, as well as IT or digital tools and media, or providers that facilitate the recruitment process or allow us to conduct our business.
We may also disclose or share your Personal Data to comply with a legal obligation or to enforce or enforce our terms of use or to protect rights, property or security. We may also disclose your Personal Data to a potential purchaser of an activity or asset.
We do not give or sell your Personal Data.
Some of your Personal Data can be transferred, accessed and stored in a country outside the European Economic Area. Acxias transfers Personal Data outside the European Union in compliance with applicable regulations.
As some countries may not have any laws governing the use and transfer of Personal Data, we undertake to take all necessary measures to ensure that the third parties concerned comply with the conditions set out in this Privacy Policy. These measures may include monitoring the standards applied by these third parties in the protection of personal and security data and/or the signing of appropriate contracts (e.g. the standard contractual clauses adopted by the European Union Commission).
Some tools used in the recruitment process can be hosted outside the European Union. In all cases, these transfers have appropriate safeguards, such as the "Privacy Shield for HR data" certification.
For further information, please contact us in accordance with the instructions in section 8 below.
We take all useful and reasonable precautions in light of the nature of Personal Data and the risks presented by its processing, to protect it from any form of damage, loss, embezzlement, intrusion, disclosure, tampering or destruction.
However, since the transmission of Personal Data via the internet is not entirely safe, we cannot guarantee the security of your Personal Data which is transmitted via the internet.
Acxias retains your personal data only for the necessary period of time relating to the purpose of the treatment or to meet legal obligations.
For commercial, marketing and communication, Personal Data is kept for up to 3 years.
Regarding recruitment, Personal Data is kept for up to 2 years.
For Internet browsing, Personal Data is kept for up to 6 months.
As part of an initial selection of candidates, we may use solutions developed by third-party suppliers to analyze your application and your profile, the suitability of your application to the positions to which you are applying or which could correspond within the Company or group, the objective being to optimize the selection of candidates and to retain the most suitable profiles for a particular position.
However, these solutions are not the only tools used and other criteria can be taken into account. In all cases, decisions are not fully automated.
At any time, you have the right to access, modify, correct or delete personal data about you. You may also object to the processing of Personal Data about you or request the limitation of processing. In addition, you have the right to request to receive your Personal Data in a structured and standardized format.
No Sensitive Personal Data is collected, i.e. no data on health, sexual preferences, religious beliefs, ethnic group, political affinities or membership in any trade union community or group.
You are informed of the existence within Acxias of a Data Protection Delegate (DPO) to whom you can contact in order to claim the benefit of one of these rights above, by email to: info@acxias.com or by mail at this address:
Acxias, 8 rue choiseul, 75002 Paris, France
Finally, you are informed of your right to lodge a complaint with a supervisory authority, and in particular in France, with the CNIL.
You have the option to unsubscribe the information you receive and no longer receive emails, detailed churn instructions are included at the bottom of each email.
Our website may contain links to partner sites or be accessible from the websites of our partners, advertisers and affiliates. If you follow a link to one of these sites, please note that these sites have their own privacy policy and we cannot be held responsible for these policies. Please check these policies before submitting Personal Data to these sites.
10.1 Definition
A cookie or similar tracer (the "Cookies") is a tracer that can be registered in your device (computer, tablet or smartphone) and/or when viewing or using an app with navigation software, via the Website or app. A cookie allows its transmitter, during its validity, to recognize the device concerned every time that terminal accesses digital content containing cookies from the same transmitter, and according to the Cookie, to collect additional information to improve the user experience.
10.2 Cookie Finalities
Cookies allow the Website to function effectively, and to remember your preferences, to provide the Company with information for statistical purposes. Below are the main purposes of the Cookies used and which can be configured by our website or by a third-party site.
We've identified four categories of Cookies:
1) Technical cookies: these cookies allow you to move around the website and use its features (language used, display resolution, operating system used, etc.
2) Functional cookies: these cookies allow us to memorize your preferences on the website. This may include saving your login information to stay connected on your next visit. Their purpose is to improve the operation of the Website and simplify your user experience
3) Cookies able to audience: these cookies allow us to analyze your browsing and allow us to measure the audience of our website
4) Social media cookies: these cookies allow you to share content from our website with other people or to let others know your consultation or opinion
10.3 Your deal
You are presumed to have agreed by clicking on the "I understood/I accept" icon on the information banner visible during your visit to the Website and by continuing your browsing, that is, when you clicked on an item on the Website.
10.4 Cookies filed by third parties
We may include third-party computer applications on our website that allow you to share content from our Website with others or share your consultation or opinion about content on our Website with others. This is particularly the case with the "Share" buttons, "Like" buttons, from social networks such as Facebook, Twitter, LinkedIn, etc.
These social networks can collect data about your browsing on our website and associated with the personal data they have.
We do not manage the data collected by these third parties. We invite you to consult the privacy policies of these social networks in order to learn about the purposes of using the browsing information they can collect through these application buttons. These protection policies should allow you to exercise your choices with these social networks, in particular by setting up your accounts to use each of these networks.
10.5 Your preferences
There are several ways to manage Cookies. Any settings you can undertake may change your Internet browsing and conditions for accessing certain services that require the use of cookies.
You can choose at any time to change your Cookie wishes by setting up your browsing so that cookies are registered in your device or rejected.
You can also set up your navigation software so that you may be offered the acceptance or rejection of Cookies on an ad hoc basis, before a Cookie is likely to be registered on your device.
If you agree to browse the recording of Cookies in your device, Cookies embedded in the pages and content you have viewed may be temporarily in a dedicated space in your terminal and will be readable only by their sender.
If you refuse to register Cookies in your device or delete those that are registered in your device, you will no longer be able to benefit from a number of features that are nevertheless necessary to navigate certain spaces of our Website. Therefore, it is important that you note that your refusal to install Cookies will cause difficulties browsing our website.
